Constitution

Shree Kshatriya Association UK

Constitution

(As amended in AGM on 29 September 2002)

1) NAME

The name of the charity is Shree Kshatriya Association of U.K. (Hereinafter called the Association).

2) OBJECTS

The objects of the Association shall be:

a) The advancement of the Hindu religion and culture amongst the Kshatriya community in the UK.

b) The advancement of education and the relief of poverty and sickness amongst the said Community by the provision of such facilities and services as may be needed due to their social and economic circumstances. (Hereinafter called the Associations objects).

3) POWERS

For the purposes of carrying out the Associations objects but not otherwise the Association shall have the following powers, subject to such consents as may be required by law:

a) To promote and organise co-operation within the community in the achievement of the Associations objects.

b) To assist any charitable body or bodies financially or otherwise.

c) To obtain, collect and receive money and funds by way of donations, subscriptions, affiliation fees, legacies, lotteries, grants, deeds of covenant and any other lawful methods.

d) To receive gifts of any description.

e) To raise loans on existing and future assets and/or borrow if necessary on security of the same or otherwise on such terms as the Executive Committee may from time to time decide.

f) To open, erect or provide a social or charitable centre to provide educational, cultural or other activities and provisions for the advancement and furtherance of the Associations objects.

g) To purchase, lease, hire, or otherwise acquire any real or personal property and provisions necessary or convenient for the carrying out of the Associations objects and in particular land buildings, plant, machinery, utensils and stock in trade.

h) To sell, improve, exchange, lease, dispose or otherwise deal with all or any part of the property belonging to the Association.

i ) To arrange and provide for or join in arranging lectures, religious conferences, discussions, performances, visits, tours, seminars and training courses.

j) To provide advice and information.

k) To print, publish, issue, circulate such books, periodicals, pamphlets or other documents as shall further the Associations objects.

l) To collect information on matters affecting the said community and exchange such information with other bodies having similar objects whether in this country or overseas.

m) To invest the monies of the Association not immediately required for the said objects in or upon such investments, securities or property as may be thought fit.

n) To maintain any necessary information relating to its members and to use such information in any manner insofar that it is only applied to advance and further the Associations objects.

o) To do all other lawful things necessary to advance the Associations objects.

4) MEMBERSHIP

a) Full membership shall be open to any person over the age of eighteen of the Kshatriya community interested in advancing the Associations objects. Persons under the age of eighteen may become members but shall have no voting rights.

b) A person who subscribes to the Association an annual subscription fee (to be determined by the members at the AGM) shall be a member of the Association and shall be entitled to attend and vote at all general meetings of the Association so long as their current subscription has been paid. Non members and members under the age of eighteen may attend but may not vote on any issue.

c) All membership shall be subject to the approval of the Executive Committee who may terminate at any time the membership of any member if it reasonably considers that such membership is not or may not be in the interest of the Associations objects, or damaging to the reputation of the Association, or for any other good and justifiable reason(s), and provided that the member shall have the right to attend and be heard by the Committee before the decision is made. If excluded, that member has the right to be heard at the first General Meeting following his expulsion, but can only participate on matters regarding his/her expulsion. The excluded member has the right to reapply as member at any future Annual General Meeting.

d) All members shall be deemed to be aware of the requirements of this constitution and to agree to abide by them at all times.

5) EXECUTIVE COMMITTEE

The Executive Committee shall be elected at the Association’s Annual function every two years from amongst the members of the Association and shall comprise of ten people. The elected members shall elect from amongst themselves the following officers:

i ) The President

ii) The Vice-President

iii) The General Secretary

iv) The Assistant Secretary

v) The Treasurer

vi) The Assistant Treasurer

a) The Executive Committee will be the main Committee and will supervise on all workings and affairs of the Association. Subject to the provisions of this Constitution, the Executive Committee shall make its own standing orders with regard to the day to day running of the Association. Any changes in these standing orders shall be approved by the members at the next General Meeting.

b) The Executive Committee may appoint up to four co-opted members to work on the main Committee. They will have no voting rights on matters at the meetings of the Executive Committee.

c) The Executive Committee shall meet on not less than six occasions during the year.

d) The Committee members shall not disclose the proceedings of the Committee to anyone where expressly decided.

e) Any member of the Committee who remains absent for three consecutive meetings without justifiable reasons shall be deemed to have resigned. The next member with the highest votes shall be appointed in his place.

f) The Committee may appoint such Sub-Committees as it shall from time to time determine to which it may delegate such of its functions and upon such terms regarding powers and duties as it shall think fit. The Sub-Committee shall have no authority to enter into any financial or other commitments nor to make any transactions without the express authority of the Executive Committee.

g) Six members of the Executive Committee at a meeting of the same shall constitute a quorum.

h) Committee members should disclose their interest, financial or otherwise, before taking part in any subject thereto. That committee member shall not vote on such matters.

i ) No committee member may benefit, financially or otherwise, directly or indirectly, from their position as a committee member unless it is in the interest of the Association.

j) The President, Vice President, Secretary and Treasurer shall automatically resign from their posts for a minimum of one term if appointed in their respective role for two consecutive terms.

6) ROLES OF THE OFFICERS

a) President: He/She shall preside at all the meetings of the Committee and all other meetings of the Association.

He/She shall have the casting vote on all matters at which he is present.

b) Vice-President: He/She shall perform the duties and have all the rights of the President in his absence.

c) General Secretary: The General Secretary shall be responsible for the day to day management of the affairs of the Association, he shall maintain the minute books as well as prepare the annual report.

d) Assistant Secretary: He/She shall fulfil all the duties of the Secretary in his absence and assist the Secretary as necessary.

e) Treasurer: The Treasurer shall be responsible for the proper keeping the Associations books and records and for the preparation and presentation of the annual Financial Statements at the Annual General Meeting. He/She shall have the power to give receipts for all monies paid to him on the Associations account and shall administer the funds of the Association in accordance with the instructions of the Executive Committee.

f) Assistant Treasurer: He/She shall fulfil all the duties of the Treasurer in his absence and assist the Treasurer as necessary.

7) GENERAL MEETINGS

a) A general meeting shall be held at least once a year but the period between successive meetings s hall not exceed fifteen months.

b) Not less than fifteen days notice in writing shall be given, but the accidental omission to give notice of a meeting or the non receipt of a notice of a meeting by any person entitled to receive such a notice shall not invalidate the proceedings at that meeting.

c) At any meeting of the Association there shall be a quorum when 35 (thirty-five) members of the Association are present. If a quorum is not met then the meeting may commence at the same place one hour after the appointed time.

d) All motions shall be in writing and delivered to the Secretary at least 7 (seven) days prior to the meeting before any debate thereon shall take place.

e) Every debate/matter shall be decided by a show of hands in the first place, but the President may order a poll and must do so if required by more than one member.

f) In the event that a vote of no confidence is passed on any member or members of the Executive Committee then they shall be required to resign.

g) The members in a general meeting may at any time overrule any decision made by the Executive Committee.

h) An Extraordinary Meeting may be called by the Committee at any time and shall also be called by the Secretary upon a requisition signed by at least 20 (twenty) members of the Association stating the resolution and reason for the request. Such a meeting will be called with at least ten days notice and within 60 (sixty) days of the request, provided the matter is of such important that it may not be delayed until the next general meeting.

8) FINANCE

The Executive Committee shall maintain such banking accounts or other investments in the name of the Association as it thinks fit. The banks mandate will be such that the Treasurer and the President shall be authorised to sign cheques and perform transactions. The financial year of the Association shall end on the 31 March of each year. The financial statements of the Association shall be presented by the Treasurer to the Executive Committee for approval and submission to the members of the Association at the Annual General Meeting. The accounts shall be audited by a Chartered Accountant or a firm of Chartered Accountants.

9) APPLICATIONS
Any application for the relief of beneficiaries under the terms of the Associations objects shall be submitted to the Executive Committee in such a form as they may from time to time require.

The Executive Committee shall have the power to make to any application grants and or loans up to such an amount as the Executive Committee may determine. The total of such grants and loans payable in any one year shall be agreed by the members in a general meeting.

10) AMENDMENTS TO CONSTITUTION
This constitution may be amended or added to provided that no amendment or addition would cease the aims and objectives of the Association to change. Any proposal for amendment must be communicated in writing to the Secretary and shall be implemented by a resolution passed by a two-thirds majority of those present at the General Meeting of the Association for which 15 (fifteen) days notice in writing shall be given.

11) DISSOLUTION
The Association may at any time be dissolved by a resolution proposed by at least 45% of the total members and passed by a majority of three fourths (75%) of the total members of the Association entitled to vote. Members not attending may make a postal vote. The required notice for such a meeting shall be twenty-one days. Such a resolution may give proposals for the disposal of any assets held by or in the name of the Association, provided that if any assets remain after the satisfaction of all debts and liabilities such assets shall not be paid to or distributed among any individuals but shall be given or transferred to such other charitable institution(s) in England or abroad having the same or similar objects as that of the Association. The required quorum for this meeting shall be one hundred (100). If a quorum is not met then the meeting may not continue and the resolution shall be deemed to have been defeated.

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